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[New Feature Updates] Go Paperless! Catching Up with the New Trend of Remote Onboarding

Updated: Nov 29, 2023

BridgeBuilder HRMS New Feature Updates 2023

Employee onboarding is the processing of admitting new members into a company. The conventional way of doing this involves in-person orientations and training sessions in which employees are required to attend face-to-face training to understand company cultures, policies and expectations for their roles. Meanwhile, they are asked to fill out a series of physical forms such as banking information or other HR-related documents to complete their employee profile. Yet, remote onboarding has accelerated into a global trend due to the pandemic, not only to curb future waves of COVID-19, but also to improve flexibility of the workforce in the long run. It is also the time for the local HR to catch up with the global trend and explore how remote or hybrid onboarding can benefit your company and employees!

Why is remote onboarding a global trend?

As we move forward to live with the pandemic and adapt to the “new normal”, companies continue to discover new ways to tackle the long-term effects of the pandemic and improve HR work efficiency, remote onboarding hence come into the spotlight . Here are some of the benefits of remote boarding:

Overcome geographical restrictions

Remote onboarding helps HR departments to overcome geographical barriers that arise when local and international travel becomes challenging. Tools such as human resource management system with onboarding or e-learning modules and video conferencing are well received by the HR as they can virtually meet with the new hires and help them pick up the possible skills and knowledge required for their roles, saving traveling time and costs.

Enhance operational efficiency

Apart from accelerating employees’ learning, remote onboarding also addresses a fundamental challenge faced by HR officers, which is the handling of paperwork. With onboarding modules, HR departments can effectively manage employee profiles online, enabling new hires to complete all required information via the system without the need for physical presence at the office. This paperless approach proves particularly advantageous for industries like retail and F&B, where frontline employees often work shifts at different locations or branches. With the ability to instantly transmit personal and banking data from branches to headquarters securely, operational efficiency is enhanced, eliminating any delays in data sharing and onboarding process, thereby preventing any payment delays.

Offer higher flexibility

Remote onboarding also offers higher flexibility to new hires as they can go through all necessary training and complete all paperwork online based on their own schedules and pace. If companies allow remote working along with remote onboarding, traveling time and costs can be saved for the new hires which may even help attract and retain talents with flexible working and onboarding conditions. H2 2021 Workmonitor Survey from Randstad pointed out that 32% of employees favoured a hybrid schedule and 30% preferred having the flexibility to shift their work hours. From the data, it is clear that employees tend to have greater flexibility in their work, and a flexible onboarding experience definitely helps to attract and retain talents in the long run.

Lower costs & fulfill ESG

Apart from its high flexibility, remote onboarding can be considered as a cost-effective approach as it can help eliminate the need for traveling and other expenses associated with in-person onboarding. Moreover, remote onboarding means new hires can do everything online which reduces the demands for physical forms, training kits or other equipment which make it a sustainable approach to help companies fulfill their ESG policy by reducing their carbon footprint.

How to move forward to remote onboarding?

To adopt remote onboarding, human resources management platforms are vital. .First thing about traditional onboarding that pops into your head may be intensive paperwork including signing of employment contract and completing all necessary HR-related forms. Yet, an efficient and easy-to-use human resource management system may help you digitalize the entire process and resolve all the problems without a fuss!

Paperless onboarding workflow

BridgeBuilder HRMS (BBHRMS) recently launched a new onboarding module which is the best solution to help the HR department implement remote onboarding. With the new function, HR officers can create a new employee profile in the system with a few clicks and merely input the basic employee information such as full name, job title, working location, phone number and email address. Once the profile is created, a link will be generated automatically and HR can share the link to the new hire for filling out all necessary information before they start working. The system can not only speed up the entire process and facilitate real-time transmission of HR data securely, but also allow flexibility for employees to complete the digital forms anytime and anywhere at his or her convenience without physical presence required.

Digitalize the rest of your HR tasks

Besides digitalization of the onboarding process, HR can also consider moving all company policies, guidelines and orientation-related kits to the Employee Self Service (ESS) platform for new hires and even existing employees to access. BBHRMS also provides an ESS platform and HR mobile app which allows employees to access all company documents and edit their personal information anytime and anywhere on the go which further enhances employee experience and reduces HR burden.

All in all, making good use of advanced technology to improve the ways of doing HR management is necessary for all companies in order to keep up with the ever-changing society and labor market. By implementing a comprehensive HR management system, companies can not only expedite work efficiency through paperless onboarding workflows, but also reduce costs associated with traditional onboarding methods and cultivate a more flexible workplace. In our next article, we will talk about how companies can go further with a paperless workplace by improving the handling of company letters. Stay tuned to get the latest HR updates!

If you would like to learn more about the new features of BridgeBuilder HRMS, please click HERE to contact us.


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